Talent Acquisition cum Admin Executive

POSITION PURPOSE: The Talent Acquisition cum Admin Executive will play a key role in supporting 7-Eleven Vietnam‘s expansion in Hanoi by managing mass recruitment efforts for our store locations. This dual role involves driving high-volume hiring processes to build a talented and customer-focused store team, while also overseeing essential administrative functions to ensure smooth daily operations at the branch office. This position requires a proactive, organized, and people-oriented individual with strong communication skills and an ability to thrive in a fast-paced environment.

MAIN DUTIES AND RESPONSIBILITIES

Talent Acquisition (80%)

• Office and Mass Recruitment: Develop and implement strategies for high-volume recruitment to meet staffing needs for multiple store locations.
• Candidate Sourcing: Leverage online job portals, local community outreach, career fairs, and partnerships to attract a high volume of candidates for store roles.
• Interviewing & Screening: Conduct initial screenings, coordinate with hiring managers for interviews, and ensure the selection of qualified candidates ready to represent 7-Eleven’s brand values.
• Onboarding Support: Assist with the onboarding process for new hires, ensuring they are equipped with the necessary tools and information for success.
• Documentation & Compliance: Ensure all employee records are up-to-date and comply with labor laws, regulations, and company policies. Manage onboarding and offboarding documentation.
• Employer Branding: Support initiatives to strengthen the 7-Eleven employer brand in the Hanoi market through online presence, career fairs, and local partnerships.

Admin (20%)

• Office Management: Ensure smooth office operations by managing supplies, office cleanliness, welcome guests and facilities upkeep.
• Mail Handling: Receive and send mail and packages for the Hanoi branch, ensuring timely distribution and documentation as needed.
• Travel & Logistics: Arrange travel and accommodations for candidates and employees as needed.
• Event Coordination: Organize team-building activities, employee events, and recruitment drives to enhance engagement and retention.
• Other tasks assigned by the supervisor.

WORKING CONDITIONS:

Working at 7-Eleven Ha Noi Branch.

Time working: Monday to Friday (09:00 AM - 05:00 PM).

JOB QUALIFICATIONS

Qualifications

• Excellent interpersonal and verbal communication skills for effective candidate engagement and team coordination.
• Exceptional organizational skills, with a focus on managing high volumes of tasks efficiently and with attention to detail.
• Able to anticipate challenges in recruitment and administration, and proactively address issues with effective solutions.
• Ability to manage multiple responsibilities, from recruiting store staff to handling administrative tasks, in a fast-paced work environment.
• Proficiency in Google Suite (G-docs, G-sheets, G-Slides) and familiarity with HR or applicant tracking systems.
• Ability to thrive in a fast-paced and dynamic environment.

Education and Experience

• Bachelor degree in Human Resources, Business Administration, or a related field is preferred.
• At least 3 years of experience in recruitment, with a demonstrated focus on high-volume or mass hiring, ideally within retail or service industries.
• Background in administrative functions, including office management, record keeping, and compliance, is an advantage.
• Prior experience in the retail or convenience store industry is a plus, with familiarity in sourcing and hiring customer-focused, operational staff.