Office Manager/Personal Assistant 總經理特助

Administrative service:
• Maintain Managing Director's agenda and assist in scheduling appointments, meetings, daily activities, business travels etc.
• Prepare and submit expense reports on a timely basis for travel or business-related expenses
• Organize and coordinate of meetings with proper presentation material and meeting minutes requested by Managing Director
• Support the business needs of foreign visitors in Taiwan
• Respond to information requests, which require finding, combining and analyzing elements from various sources/system
• Handle sensitive information with the highest level of discretion and confidentiality
• Other Ad Hoc administrative request assigned by Managing Director
• Overseeing and managing the day-to-day administrative operations of the office. Ensure a smooth workflow, efficient processes, and a professional work environment.
• Establish and maintain administrative processes, policies, and procedures to ensure smooth and efficient office operations.
• Manage and supervise administrative staff, providing guidance, support, and training as needed.
• Coordinate and oversee the maintenance of office equipment, supplies, and inventory.
• Serve as the primary point of contact for external vendors, clients, and visitors, addressing inquiries and concerns.
• Coordinate travel arrangements and accommodations for staff members as required.
• Assist in the preparation, editing, and formatting of various documents, reports, and presentations.
• Conduct periodic assessments of administrative systems, processes, and procedures, implementing improvements as necessary.

Business service:
• Communicate clearly, confidently, and in a professional manner at all levels both internally and externally
• Build and maintain strong working relationships with key stakeholders
• Proactively inform the MD of important developments/upcoming events
• Stay on top of the organizational news and changes, and conduct research and prepare presentations or reports as assigned
• Translate and interpret documents and emails
• Other business duties assigned by Managing Directors

• Proven experience in office administration, preferably in a managerial role.

• Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

• Ability to handle multiple tasks simultaneously and prioritize workload effectively.

• Attention to detail and exceptional problem-solving abilities.