CTO Assistant (Part-time)

Who We’re Looking For

We’re seeking a highly organized, systems-minded individual to work directly with our CTO and leadership team. As the CTO Assistant, you'll help design and implement scalable, sustainable internal systems that improve cross-functional collaboration, streamline operations, and reduce friction across teams.

This role is perfect for someone who enjoys making complex organizations run more smoothly—someone who loves structure, clarity, and helping fast-growing teams operate at their best.

Employment Type: Part-time (3 working days per week)

🎯 What You’ll Do

• Support the CTO and leadership team in building internal systems that scale with the company.

• Propose improvements to organizational structure—especially around product-tech alignment.

• Draft internal rules and decision-making protocols that promote transparency and speed.

• Design and document Standard Operating Procedures (SOPs) for key processes:

  • Feature launch workflows

  • Incident response processes

  • Quarterly planning cadences

• Identify and close gaps in operational rhythms (e.g., sprint rituals, OKR check-ins, roadmap reviews).

• Build and maintain internal documentation systems to ensure knowledge sharing and reduce silos.

• Proactively identify issues in cross-team coordination and propose actionable solutions.

• Help structure and facilitate leadership meetings (e.g., tech lead syncs, product-tech alignment meetings).

✅ Qualifications & Attributes

• Demonstrated ability to think systematically and structure complex workflows into scalable, repeatable processes.
• Highly self-motivated, organized, and capable of independently driving initiatives to completion with minimal supervision.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across both technical and non-technical teams.
• Comfortable operating in fast-paced, evolving environments, with a proactive and solution-oriented mindset.
• Exhibits sound judgment, professionalism, and discretion when handling confidential information or participating in leadership-level discussions.
• Availability to work three days per week, with a consistent schedule and commitment to key meetings or deliverables.

💡 Nice to Have

• Previous experience as a PM, Technical Program Manager (TPM), BizOps, or Chief of Staff.
• Familiar with tools like Notion, Confluence, Jira, and other knowledge/collaboration platforms.
• Experience working in or supporting fast-paced startups or growth-stage companies.
• Familiar with Agile/Scrum and experience implementing or optimizing team rituals.
• Experience building documentation systems or knowledge management practices from scratch.