Finance & Administrative Officer

About IDEKU

At IDEKU, we are on a mission to empower Food & Beverage (F&B) businesses across Southeast Asia with seamless, innovative, and reliable technology. Driven by our all-in-one solution—spanning smart POS systems, handheld Mini-POS, self-service KIOSKs, Kitchen Display Systems (KDS), QR ordering, inventory management, and automated workflows—we simplify daily operations, boost efficiency, and help merchants grow in a fast-changing market.Dedicated to serving the Southeast Asian market, IDEKU operates vibrant Product & R&D centers in both Taiwan and Indonesia. We design and build high-availability software tailored for fast-paced, high-volume, and transaction-heavy restaurant environments. We highly value engineering excellence, pragmatic architecture, and cross-border collaboration. If you are passionate about building impactful products that power thousands of daily operations across SEA, join us in reshaping the future of F&B technology!

Position Summary

IDEKU is seeking a highly organised and proactive Finance & Administration Officer to support the day-to-day operations of our Taiwan office. This role will provide administrative support across Finance and Office Administration.

The successful candidate will play an important role in supporting the Finance Department with document management, procurement activities, expense administration, and operational coordination as well as ensuring the smooth operation of the Taiwan office.

Responsibilities

Finance Administration

• File and maintain accounting records in an organised manner.
• Assist with expense reimbursement administration and supporting documentation.
• Assist with procurement approvals and payment supporting documents.
• Coordinate with external vendors and service providers when required.
• Assist with vendor comparisons and procurement activities.
• Assist with fixed asset record maintenance and periodic asset verification exercises.
• Assist with accounts payable administration, ensuring invoices are properly approved and submitted for payment processing.
• Follow up with suppliers and internal departments to obtain missing invoices, receipts, and supporting documentation.
• Assist with accounts receivable administration, including monitoring outstanding customer balances and following up on overdue invoices.
• Assist with bank reconciliation preparation by matching transactions and identifying outstanding items.
• Support month-end closing activities, including document collection, reconciliation preparation, and accrual support.

Office Administration

• Manage daily office operations and provide general administrative support
• Coordinate with building management regarding office announcements, inspections, maintenance, and facility-related matters.
• Manage office access cards, meeting room arrangements, and office facilities.
• Coordinate office cleaning schedules and maintain office supplies.
• Collect and manage incoming mail and courier deliveries.
• Maintain office equipment and coordinate maintenance activities.
• Coordinate with travel agencies and service providers to arrange flights, accommodation, transportation, and travel insurance for employees.
• Purchase office supplies, snacks, and other operational requirements within approved budgets.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, or a related discipline.
• Minimum 2 years of administrative, finance administration, office management, or related experience.
• Experience supporting finance or accounting functions is preferred.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office, Google Workspace, and common business software.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple tasks and priorities simultaneously.
• Good communication and interpersonal skills.
• Ability to work independently and maintain confidentiality.
• English and Mandarin communication skills preferred.

1. HR phone interview
2. Online interview with Hiring Manager
3. Final interview with CFO