Recruitment Coordinator

This position is exclusively for candidates who are able to communicate in English, and only English resumes will be accepted for consideration.

We strongly recommend that you submit your application through our BambooHR to increase visibility.

Position Summary

The Recruitment Coordinator is an essential, junior to mid level role responsible for ensuring the operational efficiency and positive candidate experience of our talent acquisition process. This position is a core part of the recruiting process for several teams, managing all logistical and administrative elements to ensure a seamless, professional, and timely experience for candidates and hiring managers alike. The ideal candidate is highly organized, detail-oriented, and possesses exceptional communication skills.

Key Responsibilities

The core function of this role is to manage the coordination and administrative flow of the recruitment lifecycle. This includes:

• Interview Logistics Management: Own the end-to-end scheduling of all interviews, including complex panel interviews across multiple time zones and calendars for candidates and hiring managers. This requires meticulous attention to detail and proactive problem-solving to resolve scheduling conflicts efficiently.

• Candidate Communication: Serve as the primary point of contact for candidates throughout the interview process, providing timely updates, clear instructions, and a consistently professional and engaging experience.

• Inline brand ambassador: In each interaction with candidates, of inline brand values, mission, the type of workplace that we aspire to be.

• Hiring Manager Support: Proactively communicate with hiring managers and interviewers to confirm availability, distribute interview materials, and ensure timely submission of feedback to maintain process momentum.

• Applicant Tracking System (ATS) Integrity: Maintain the accuracy and completeness of all candidate data, interview schedules, and feedback records within the ATS, ensuring compliance and providing a reliable source of truth for recruitment metrics.

• Onboarding Handoff: Coordinate with the People Operations team to ensure a smooth transition for successful candidates from the offer acceptance stage to the initial steps of the onboarding process.

• Process Improvement: Identify and suggest improvements to the scheduling and coordination workflows to enhance efficiency and scalability as the company grows. Propose and take initiative to improve other areas as your skill and organizational trust naturally grows.

Skills/Experience/Knowledge Needed

The successful candidate will demonstrate a foundational set of skills critical for high-volume coordination and professional communication. If this is you, you are the right person for this.

• Experience: 3-5 years minimum of professional experience in an office environment working with other professionals, working primarily or exclusively with professional staff. This is a junior to mid-level position where we prioritize organizational aptitude and professional demeanor over prior recruiting experience.

• Language: Primary working language is English. Exceptional written and verbal communication skills in English are mandatory, as this is required to maintain a high standard of communication with our global, English-speaking candidate pool and hiring managers. You'll also be using Chinese sometimes.

• Organizational Aptitude: Proven ability to manage complex scheduling. The core function is coordination; precision and reliability are non-negotiable essentials.

• Practical Skills: Proficient user of calendar management tools (e.g., Google Calendar) and Applicant Tracking Systems (ATS) or similar database tools. Must be able to manage high-volume scheduling and data entry efficiently from day one.

• Communication: Professional, clear, and empathetic communication style, capable of maintaining composure and professionalism under pressure. This is essential for managing candidate expectations and representing the company brand.

Additional Information

• Location: This position is based in Taiwan, supporting managers hiring staff in Australia, Singapore, Malaysia, and sometimes in Taiwan.

• Career Path: This role is a direct pathway into a career in Talent Acquisition, offering exposure to various business functions and recruitment strategies.

• Culture: Join a fast-paced, international team where attention to detail and proactive ownership is highly valued and especially a friendly, willing attitude are highly valued.

Phone call will happen first, to meet you (screening call).

Then, a quiz and a test project you can do at home, followed by a Google Meet to review your assessments.

Then, an interview loop at the inline office, for either an entire morning or an afternoon.

Some of the interviews will be 1:1, some will be with several people. Some of the interviews will be in English, some will be in Chinese. Then we'll share some details about our mindset and culture, and you can ask anything you'd like to.