[IFM] Project Administrative Assistant (office fit-out)

The Project Administrator provides essential support to the project team in delivering office fit-out and workplace projects. The role focuses on administration, documentation, and coordination to ensure projects run efficiently. This is a great entry-to-mid level position for those developing toward full project management.

Key Responsibilities
•Maintain project documentation, including contracts, drawings, schedules, meeting minutes, and reports.

•Assist in preparing RFPs, collecting quotations, and organizing vendor documentation.

•Track project budgets, invoices, and payments, ensuring records are accurate and up to date.

•Schedule and coordinate project meetings, prepare agendas, and document action points.

•Support communication between internal teams, consultants, contractors, and suppliers.

•Monitor progress updates and assist PMs in preparing status reports for stakeholders.

•Handle logistics such as site access permits, deliveries, and equipment tracking.

•Assist with compliance requirements (safety documentation, permits, sustainability reporting).

•Provide general administrative support to project managers and the wider team.

Qualifications & Experience

•Bachelor’s degree is a plus. (Business Administration, Project Management, Engineering, or related field).

•1–3 years of work experience, ideally in construction, fit-out, facilities, or project coordination roles.

•Familiarity with project management software and Microsoft Office Suite.

•Strong organizational skills and attention to detail.

•Good communication skills in [local language] and English.

Competencies

•Highly organized and able to manage multiple tasks simultaneously.

•Team-oriented, with a service mindset toward supporting project delivery.

•Willing to learn project processes and develop technical understanding.

•Reliable, proactive, and detail-focused.

學歷：專科以上