我們正在招募一名辦公室事務專員,負責提供櫃檯行政與後勤支援,協助確保台灣辦公室的日常運作順暢。此職位將向 Facilities Manager 匯報,支援整體辦公室運作,並協助辦公室流程、內部溝通及相關行政作業之協調。
如果您擅長行政支援工作,並希望在一個充滿活力與挑戰的環境中發揮所長,誠摯邀請您加入我們的團隊!
The Office Services Coordinator provides administrative and logistical support to ensure the smooth day-to-day operations of the Kobo Taiwan office. Reporting to the Facilities Manager, this role supports both the overall office functions and the Country Manager, while assisting with the coordination of office processes, communication, and administrative procedures.
【Responsibilities】
• 支援辦公室日常行政與營運相關事務,協助維持辦公環境順暢運作。
• 負責櫃檯收發郵件、包裹及一般往來文件之處理。
• 協助管理辦公用品、設備及設施之採購、庫存與基本維護,包含簡易問題排除,並與外部廠商聯繫(如: 通知設備維修、印刷下訂、辦公室餐點與零食安排等)。
• 協助會議室預訂與公司活動場地相關事宜,包含會議室佈置、大型會議安排、視聽設備設定支援,以及內部活動與慶祝活動之行政協助。
• 支援人資之辦公室相關事務(如:員工識別證印製、櫃檯接待來訪面試者),並協助管理與發放員工禮品庫存(如:電子閱讀器、節慶禮品等)。
• 與內部各部門及外部合作夥伴保持良好溝通與合作(如:供應商與大樓管理單位)。
• 配合既有流程,協助整理與維護相關行政紀錄,以符合公司政策與內部管理需求。
• 依需求參與與總部的定期會議,協助資訊傳達與意見回饋。
• 其他主管交辦之行政支援事項。
• Support daily office administrative and operational tasks to help ensure a smooth and well-functioning office environment.
• Handle front-desk duties, including receiving and sending mail, packages, and general documents.
• Assist with the procurement, inventory tracking, and basic maintenance of office supplies, equipment, and facilities, including minor troubleshooting and coordination with external vendors (e.g. equipment repairs, printing orders, office snacks and meal arrangements).
• Support meeting room bookings and company event logistics, including room setup, large meeting arrangements, Audio/Visual (AV) support, and administrative assistance for internal activities and celebrations.
• Provide administrative support for HR-related office matters, such as employee badge preparation and front-desk reception for interview candidates, and assist with managing and distributing employee gift inventory (e.g. e-readers, seasonal gifts).
• Maintain effective communication and collaboration with internal teams and external partners, such as vendors and building management.
• Assist in organizing and maintaining administrative records in accordance with established processes and internal policies.
• Participate in regular meetings with HQ as needed to support information sharing andfeedback communication.
• Perform other administrative duties as assigned to support office operations.
*每週配合工時至少24~30 小時,固定星期二三四,其餘配合時間於面試中討論*
1 years of experience required
No management responsibility