Kota Administrasi Jakarta Selatan, Jakarta, Indonesia
I am in charge of creating and submitting applications for guarantee letters (maintenance, performance, and down payment guarantees). I am in charge of figuring out the guarantee letter's worth and creating the template for it. I then sent the Huawei Treasury system a letter of guarantee. My responsibility is to ensure that the guarantee letter is finished within five days of being delivered and that it receives all necessary approvals. My accomplishments in the second year that I was in charge of this work were: I have been able to issue over 100 letters of guarantee by using the appropriately supplied options.
My responsibilities include limiting purchase orders that are overdue and late from suppliers, as well as managing the weekly ratio of completed purchase orders. I am responsible for managing and monitoring the status of purchase orders to approved suppliers that have undergone a significant aging period, as well as purchase orders to suppliers that are still open. Maintain open lines of communication and constructive dialogue with more than five suppliers to enable them to present photo documentation and supporting documents that have been approved by the client and the company in order to claim the work they have completed. When issues arise in the field that result in insufficient supporting documentation or when solutions are not immediately available, give suppliers help, solve problems, and make decisions on their behalf so they may continue to bill and claim for the work they have completed. Along with checking and approving paperwork for suppliers' claims, I also talk and coordinate with the project team and other internal departments to manage purchase orders that are past due. Based on reports from the project team and suppliers, as well as system status updates, create purchase order progress reports for suppliers. Analyze one report, then draw conclusions based on the findings of the others and my own accomplishments. During the six months that I took on this assignment and responsibility, I was able to reduce the number of active buy order lines from over 4000 to just 2500, a nearly 50% increase in close purchase orders to suppliers.
In charge of organizing meetings with the project team to go over the goal papers that need to be finished in order to enable customer reconciliation. Provide drafts of the supporting documentation (such as Berita Acara Uji Terima, Laporan Uji Trima, Laporan pekerjaan selesai, etc.) for the project teams' earlier discussions about reconstruction. Submit the date of the progress update and any supporting documentation, together with a signature and date, to the client's system. Wait for complete approval from the customer before proceeding if everything is approved, we can reconcile with the customer. I've completed almost five hundred documents.