- Administrative support includes handling emails, calendars, appointments, and project documents like proposals, contracts, and invoices.
- Client communication entails responding to inquiries, giving project updates, and maintaining positive relationships via calls, emails, or messages.
- Assisting with project management involves planning, monitoring schedules, and coordinating with subcontractors, suppliers, and team members for seamless project execution.
- Organizing and maintaining important documents, such as permits, blueprints, and compliance certificates, is crucial for easy accessibility when needed.
- Researching potential vendors, suppliers, or new tools/software beneficial for the company and entering project-related data into spreadsheets or databases.
- Provide assistance financial support with fundamental bookkeeping duties, including monitoring expenditures, generating invoices, and pursuing payments.
- Assist to virtual meetings and coordination, including scheduling, preparing agendas, taking minutes, and following up on action items.
- Assisting in coordinating tasks, delegating responsibilities, and ensuring smooth communication within the company to facilitate team coordination