How to Accept a Job Offer [with 5+ Email Examples]

Congratulations! You’ve got the job! After a brief moment of excitement, you might start wondering if you want to accept the offer and how to accept a job offer? These are serious questions that will have a huge impact on your career.

But worry you not! We will walk you through the factors to consider before accepting a job offer, the tricky formalities when writing a job acceptance letter, and, most importantly, what to include in a job offer acceptance letter. You want to make sure everything you expected is in the job offer, and there is no confusion in the job acceptance letter. In addition, you may want to ask some important questions in the job acceptance email. 

Receiving a job offer is something worth celebrating. Still, there are many aspects to consider when writing a job offer acceptance letter. The job acceptance email is another precious chance to communicate with the hiring manager and know more about the company.

✅ Job title and responsibilities

Needless to say, you need to know your duties, so your expectations can meet the company's. If you are concerned about your job title and responsibilities, be sure to address them in the job acceptance email. 

✅ Salary

It is important to assess your financial needs and your value and compare them to a potential employer’s offer.

After all, you want a fair exchange for your devotion. In the job acceptance email, you should also make sure the salary is the same as you’ve discussed. 

✅ Benefits package

Look closely into the company’s benefits package. Direct benefits such as retirement plans or stocks, and indirect perks such as vacation pay or family leave, are incentives that the company may offer.

If you have any future plans for the next few years, these benefits can be much more valuable. Restate the terms in the job offer acceptance letter to make sure communications are clear. 

✅ Working hours

Working hours are another crucial aspect. You should discuss the working shifts and regular working time in the job offer acceptance letter before your first day at work in order to avoid scheduling conflicts.

✅ Start date

You should be clear about the start date in your job acceptance letter. Make sure you resign and end your previous job before the start date so that you don’t get yourself into any troubles, legal or non-legal, with your former employer.

✅ Career advancement

Before saying yes in the acceptance letter for employment, you should also take your long-term career plan into consideration. Think of how this title and experience will benefit you as a professional. 

What do you expect to learn from this company, and what will it bring to you in the future? If you have any doubts, it is good to ask the hiring manager in the job offer acceptance letter.

✅ Company culture

Company culture is a vital element that determines your professional happiness. Looking into the company’s atmosphere will give you a peek at how you will interact with others. 

Ideally, you should research the company culture before the interview, but you can also ask more about it in the acceptance letter for employment.

✅ Commute

The location of your job will significantly influence your daily routine. Consider planning the commute route and calculating the commute time before writing the job offer acceptance letter.

🖋 Write a clear subject line for the job acceptance letter.

First things first, craft a clear subject line for your job acceptance letter. A formal title could be “Job Offer Acceptance – (Your Name)”. A clear title for the letter is needed to ensure the letter will be well received. 

Nevertheless, if you are replying to the job offer email, there’s no need to change the title. 

🖋 Explain the purpose of the job acceptance email.

Briefly state how and/or when they offered the role in the opening of your acceptance letter for employment. Was it by phone call? Email? Or was it told to you directly during the interview? This will help the recruiter identify you better.

🖋 Include a written acceptance of the job offer.

Next, state  your job offer acceptance clearly and avoid redundant or ambiguous statements to avoid misunderstandings. Address the official message to the direct recipient or supervisor in the acceptance letter for employment.

🖋 Express your appreciation for the offer.

Remember to show appreciation in the job offer acceptance letter. Thank the hiring manager or supervisor for interviewing you and giving you an opportunity to work with the company. 

🖋 Confirm the terms and conditions in the acceptance letter for employment.

The written job offer made to you should include:

• Your job title 
• Your salary
• Your start date
• Your benefits package

List these terms of employment in the job acceptance letter if you don’t need adjustments. If you still want to negotiate on specific terms, be sure to discuss the details clearly before you send the job acceptance email.

✨ Thank the caller.

For example, “Thank you very much! I appreciate this opportunity. When do you need the answer?”

The benefit of waiting a day or two before you formally accept an offer is having some time to consider whether the conditions match your expectations. Later on, you can still send the job offer acceptance letter and thank them officially.

✨ Request a written job offer email that includes the details.

For example, “Can you send me the offer in email writing? So I can review the details on job title, salary, and benefits that we have discussed in the interview. I believe you can find my email address in the resume.”

✨ Ask questions.

If there's anything you're uncertain about, ask it in the job offer acceptance email. For example, "If I have any questions about any terms and conditions of employment, who should I contact?” Or “Is the job title negotiable? If so, who should I discuss it with?” 

✨ Send a follow up official job acceptance letter when you're ready.

Once you’ve reviewed all the terms, benefits, and starting date, you should send a job acceptance letter to confirm and make it official.

How to write an acceptance letter for a job offer

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Sample letter accepting job offer after declining it

✅ Review job offer details and include them in the acceptance letter for employment.

When you write the job acceptance letter, make sure you review the terms and details. Evaluate whether they match your expectations. There are still chances for discussion before you accept the deal in the thank you email for a job offer.

✅ Keep the job offer acceptance letter brief.

Ideally, your job offer acceptance email should be clear and concise unless there are doubts or questions you’d like to ask.  Make sure your job acceptance letter is clear so the hiring manager can see your answer at one glance.

✅ Include your contact information.

Although your contact information is already included in your resume, you should still add it in your job acceptance letter. Keep it easier for the hiring manager  in case they need to inform you of any details.

✅ Proofread your job offer acceptance email.

Find someone you trust to proofread your job offer acceptance letter reply. Proofreading is always a must in any formal document. Make sure your emails are free of any typos or confusing messages.

✅ Let them know if you need more time.

Instead of making a rash decision and writing the job acceptance letter, you might want additional time and sleep on it. Speaking to your mentor, recruiters, friends, or family is a good way to evaluate the job offer. 

However, don’t keep the company waiting. You should reply and let them know if you are not ready to accept the job offer within one day.