Motivation Letter Examples, Template & Writing Tips

Motivation Letter template
Created by Cake

If you're looking to apply for a job, internship, or scholarship, you may be asked to submit a motivation letter and other application materials. In a job search context, a motivation letter for work shows your passion and eagerness to pursue a certain career and demonstrates how your values blend with the organization's mission. 

When writing a motivation letter, you may encounter the following difficulties:

  • Distinguishing a letter of motivation from a cover letter and a letter of intent. 
  • Knowing “What do you write in a motivation letter for jobs?”
  • Knowing how to write a motivation letter and how long a motivation letter should be

Worry no more, we're going to clear up all confusion regarding both motivation letters for jobs and motivation letters for internships. You can also find a template and samples for your reference below. Let’s get started!

What Is a Motivation Letter?

A motivation letter, a.k.a. a letter of motivation, is a short letter that expresses your interest and explains why you’re a qualified candidate for a certain program/position. It's commonly attached to your CV or resume - hence why it's also referred to as a motivational letter for a CV.  

There are other terms used to refer to a motivation letter, including:

  • A letter of interest
  • A statement of purpose
  • A motivation statement

Note that a motivational letter shouldn’t be confused with a cover letter as it puts an emphasis on your personality, interests, and motives for applying. A cover letter, on the other hand, is submitted to present your skills and professional experience related to the job opening. 

For that reason, a letter of motivation is perfect if you are applying for an internship/volunteer role, or if you have little or no relevant experience. That means motivation letters are commonly required by university admission offices, educational institutes, and internship programs. During a job search, you can also write a motivational statement for your job application that acts as the introduction to your CV/resume for the hiring manager. 

In general, there are 4 purposes for writing a motivation letter: 

  • Motivation letters for school admission – are used when you wish to enroll in an educational program of any level (undergraduate or postgraduate) at a college/university. 
  • Motivation letters for internship – are used when you’re looking to be an intern at a company.
  • Motivation letters for volunteering activities - are used when you want to be a volunteer in an organization.
  • Motivation letters for work - are used when you’re seeking employment. 

A well-written motivation letter needs to convey the following information to the readers:

  • What position are you applying for?
  • What motivates you to apply for this role/program?
  • What skills and qualities do you possess that will benefit the organization?
  • Can you provide any compelling facts to prove that?
  • What are your career goals?
  • How will you bring value to the organization?

Motivation Letter Examples

We’ll demonstrate what a powerful letter of motivation looks like through the following samples:

Motivation letter for job example

Katherine Connor
7223 Fern St, Fontana, CA 92336
[email protected]
(+310)-142-1098

May 20, 2022

Dave Leimone
Hiring Manager
Mind & Mills Media
9315 Main Str., Riverside, CA 92501

Dear Mr. Leimone, 

My name is Katherine Connor and I am writing this letter to apply for the Account Manager position at your agency, Mind & Mills Media. With over 8 years of experience in consulting and account managing, I have developed a robust skill set that allows me to effectively build trusted relationships with valuable clients as well as implement high-impact projects. 

In my former role as a PR Account Manager, I’ve fulfilled all my duties and achieved some notable successes including: 

  • Spearheading new customer service initiatives, resulting in a 130% increase in business volume. 
  • Negotiated contracts worth over $7.5 million. 
  • Resolving issues regarding CRM, leading to a 25% boost in key client retention. 

Together with my exceptional interpersonal and leadership skills, I believe that I match all job requirements perfectly. This opportunity would also help me advance my career as it has always been my dream to work in such a client-oriented company as Mind & Mills. 

I have attached my work portfolio and resume below for your review. Thank you for considering my application and please let me know if you have any questions. 

Kind regards,
Katherine Connor

Motivational letter for internship with no experience

Dear Hiring Manager,

I am writing this letter to express my interest in the Finance Intern position at NVP Group. As a final year Master's student in Accounting & Finance at the University of Waterloo, I believe that the skills and knowledge acquired during my 6 years of studies will allow me to fulfill all job tasks efficiently. 

Specifically, I have completed various courses in the finance field, including: macroeconomics, microeconomics, personal finance, project management, and financial accounting. I possess strong analytical skills with thorough attention to detail and a can-do attitude. 

My main interest in working at NVP Group stems from its impressive reputation, recognized as "Northwestern America's Most Trusted Firm" for three consecutive years. Moreover, the corporation’s diverse clientele and well-established internship program would provide me with a precious opportunity to pursue my dream career as a Finance Reporting Analyst.

Thank you for reviewing my application and considering me as a candidate for the Finance Intern role at NVP Group. I look forward to hearing from you soon. 

With gratitude, 
Tina Le

[email protected]
cakeresume.com/tinale

Motivation Letter Structure

When writing a motivation letter, you will need to include the following 6 sections:

1. Letter header

The header of a motivation letter should include the following information: 

  • Your contact info (name, email, phone number, Facebook/LinkedIn)
  • Date written
  • The recipient's info (name, job title, email, physical company address) 

For example:

Kaylee Nguyen
903 Fern St, Fontana, CA 92336
[email protected]
linkedin.com/kayleeng

April 19, 2022

Catarina Leimone
Customer Relationship Manager
Galaxy Media
9815 Main Str., Riverside, CA 92501

2. Salutation

The most common way to greet the reader is “Dear Hiring Manager" who will receive and review your letter in the first place. However, you can also try to address the recipient directly to make your motivation statement more personal and sincere by using their last name, like this:

Dear Mr/Mrs + [Last Name],

3. Opening paragraph

Here are some tips for a great motivation letter’s start that will grab the reader's attention at once: 

  • Introduce who you are and what role/program you're applying for. 
  • Make a strong statement about your interest in joining the organization/company. 
  • Keep this paragraph within 2-3 short sentences. 

Here’s an example of a motivation letter’s opening paragraph:

“I am writing this letter to express my interest in the Finance Intern position at NVP Group. As a final year Master's student in Accounting & Finance at the University of Waterloo, I believe that the skills and knowledge acquired in 6 years will allow me to fulfill all job tasks efficiently.”

4. Body paragraph(s)

As the main body of a motivation letter, this paragraph is written to provide the following details: 

  • Your educational background, relevant work experience, academic and/or achievements, and career aspirations.
  • Your skills through practical examples and metrics.
  • Your positive personal traits.  

💡 Pro Tip: Keep your body paragraphs within 200 words. Being concise and direct is always the best way to go when writing a motivation letter, as you don’t want to bore the readers with irrelevant details.

Here’s an example of a motivation letter’s body paragraph:

“I've completed a variety of courses in the finance field, including: financial accounting, macroeconomics, microeconomics, personal finance, and project management. I possess strong analytical skills with thorough attention to detail and a can-do attitude. 

My main interest in working at NVP Group stems from its impressive reputation, recognized as "Northwestern America's Most Trusted Firm" for three consecutive years. Moreover, the corporation’s diverse clientele and well-established internship program would provide me with a precious opportunity to pursue my dream career as a Finance Reporting Analyst.”

5. Closing paragraph

In this part of your motivation letter, it's important to mention your future plans, demonstrate what you expect to learn from the program/job, and thank the reader. 

Useful tips for writing a strong motivation letter’s ending are:

  • Keep it within 3 sentences. 
  • Be sincere, positive, and professional.
  • Include a CTA. 

Here’s an example of a motivation letter’s closing paragraph:

I believe that this opportunity would help me upskill my career as a Social Media Specialist. I've attached my work portfolio and resume below for your review. Thank you for considering my application and please let me know if you have any questions.”

6. Sign off

To end a motivation letter, simply follow this format:

Best regards,
[Your name]

Make sure you include a proper email signature if you submit your letter of motivation via email, like this:

Regards,
Kaylee Tran 

————————

[email protected]
+886-981-234-567

Motivation Letter Template

If you are in a rush to write a motivation letter for your job or academic program application, use this complete motivation letter template and personalize it with your own information.

[Your name]
[Your address]
[Your email address]
[Your phone number]


[Date written]


[Recipient’s name]
[Company name]
[Company physical address]


Dear Mr./Mrs. [Last Name]


My name is [your name] - a [professional title/college major]. I am writing this letter to apply for the [job title/scholarship/internship] role at [organization name]. I feel that my skills, educational background (and relevant experience - if any) make me an ideal candidate for this role. 

I am thrilled to join [organization name] because [motives/reasons for applying]. Moreover, this opportunity will allow me to gain [knowledge] and [skills]

With [personal trait] and [soft skill], I am confident that I would be an asset to your organization. 

Enclosed with this letter are [documents attached] for your review. Thank you for your time and consideration.  


Best regards,

[Your Name]

Motivation Letter Format

Whether you're writing a motivation letter for a job or academic purpose, make sure it looks neat and professional. Let's go over all the important elements regarding the motivation letter format.

  • Letter format – The basics of font size are 12pt for body text and 14-15 for headings. 
  • FontTop 10 best fonts for a letter of motivation are: Arial, Cambria, Calibri, Didot, Garamond, Georgia, Helvetica, Times New Roman, Trebuchet MS, and Veranda. 
  • Spacing – The standard letter spacing is 1” on all sides of the page, but you can adjust it accordingly based on the space. 
  • Motivation letter length – The letter should be sent as a PDF instead of a Word file because the reader won’t encounter any trouble opening and reading the document. 
  • Email format – The ideal length for a motivation letter sent through email is around 250-400 words.

Tips on How to Write a Motivation Letter

💡 Tailor the letter content to the program/job requirements.

As a general rule of thumb, you should customize both your CV and motivation letter for the specific role instead of using the same document for the application. By doing so, you can stand out from the crowd of generic applicants and prove to the hiring manager that you're the best fit. 

Besides including keywords from the program/job description in your letter of motivation, you can also address the person in charge of the hiring to make your motivation letter more personalized.

💡 Explain how the position helps you achieve your career goals.

It's important to be specific in this part of your motivation letter. Recruiters want to know not only about your career goals but also what you expect to learn from the position. These can reflect your passion and vision on the career path. Therefore, they will see your sincerity in working with them in the long run and be sure that hiring you will be a win-win situation.

💡 Demonstrate how your values align with the organization’s mission.

Whether your personal values align with the company's mission is another important aspect that the hiring manager will consider while reviewing your motivation letter for work. 

Here’s how you can find out a company's values and work environment:

  • Look for online reviews about the company or employer.
  • Check out the company’s website and social media pages.
  • Reach out to employees working there for insights.

💡 Show your personality.

It's always important to be original and unique, especially when writing a motivation letter. To avoid sounding like everyone else, leave out some of the most overused phrases in motivation letter samples, such as: 

  • an ideal candidate for this role
  • bring more value
  • go above and beyond

Another way to write with personality is providing specific examples and sharing your personal experience in the former role. Hence, recruiters can better understand who you are.

💡 Avoid repeating the contents of your resume.

Keep in mind that a motivational letter for a resume should not simply restate the contents of your resume. In fact, it acts as an accompanying letter that writes about your motivation to apply for the job or program and provides more insights into your skills and capabilities that don’t fit into your resume.

With Cake, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

--- Originally written by May Luong ---

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