Created by CakeResumeTABLEOFCONTENTSWhy Are
Email Subject Lines Important?How to Write an
Email Subject Line When Sending Your Job Application (+Examples)7 Tips for Writing the Best Subject Line for an
EmailHow to Write an
Email when Sending a CV7Tips for Sending a CV via
EmailEmail Templates to Use When Applying for a JobAre you guilty of deleting
emails before opening them? If you are, don't be because you're not alone.Many people automatically delete their
emails before even reading them, especially if those
emails aren't from someone they already know or aren't considered valuable. But"What does that have to do with a job searching process?" you may ask. Well, since many recruiters still receive job applications via
email, an eye-catchingWell, many recruiters actually still receive job applications via
email unless they specify you to apply through a designated platform.
And although job portals provide all the convenience you can imagine—for instance, you can fill out your information once and any recruiters can see it, sending your resume or CV through
email is more personal.
In this article, we'll show you why writing an interesting and effective
email subject when sending a resume/CV is important, how to write an
email's subject line when applying for a job with some practical examples. Without further ado, let's jump right in!Why
Email Subject Lines Are Important?Most people with a full-time job will have dozens of
emails waiting to be opened. Recruiters and hiring managers are no exception. One way to avoid having your CV
email application from being tossed into the trash folder is having the appropriate subject line in your application
email.
When sending your resume/CV, an effective
email subject will immediately convey to the recipient that the
email content is indeed important for them and that they should read it. What a way to portray a good first impression, right? Aside from that, the
email subject line is also a way for you to advertise yourself (and we'll tell you how in a moment).How to Write an
Email Subject Line When Sending Your Job Application (+Examples)The importance of having a catchy
email subject line when sending a resume/CV isn't only about grabbing the recruiter's attention, it's also about convenience.Here are several factors make recruiters and hiring managers to open your
email:
1. Purpose of the
email
It is important to clearly state the purpose of your
email in the subject line. Vague subjects may deter busy recipients from opening your message. You can use keywords such as "Job Application" or "Application for" in the subject line for better communication. Alternatively, you can mention "CV" to signal the content of your
email.
2. Position title
When applying for jobs, it's important to include the job title in the
email subject line. This not only helps the recruiters keep track of the applications, but it also makes it easier for you to manage and search for your applications if you're applying for multiple positions at different companies. Here's an example:
Subject: Application for Digital Incubator Venture Lead
3. Job location (if applicable)
If you're applying for a vacancy at multinational corporations, who often mention explicitly the job location in the job description, it's advice to include the name of the city or country on the
email subject line for clarification. Let's look at the example below:
Subject: Application for Digital Incubator Venture Lead_Philippines
4. Position ID (if applicable)
Sometimes, big companies that have many job openings will also have a job reference ID number for them to streamline their internal procedure. Omitting the job ID from your
email subject line when sending your resume/CV (if they have one) will cause your
email to be removed even before they see your CV. Here's an example:
Subject: Application for Digital Incubator Venture Lead_Job #554225_Philippines
5. Referral (if applicable)
A referral is similar to a recommendation, but it is more like an introduction to the person in charge of hiring. If you already know someone who's working for the company you're applying to, you can reach out to them and ask whether they'd be willing to help to refer you to the recruiter. Let's have a look at the example:
Subject: Referred by John Hopkins_Application for Digital Incubator Venture Lead_Job #554225_Philippines
6. Your name
You want to approach someone on the other end, that’s why you’re sending your CV by
email. So make sure to let them know who you are first. Here's an example:
Subject: Sarah Mandela CV_Digital Incubator Venture Lead _Referred by John Hopkins_Job #554225_Philippines💡 Pro Tip: You can also consider mentioning the company's name on the CV
email subject, but keep in mind that it should not be overly lengthy.
Unless the company has a specific format on how to write a subject for sending CV applications, there is no absolute order for which information should go first. However, it is important to consider what information is the most important, and that information should go first.7 Tips for Writing the Best Subject for an
Email
💡 Thoroughly check the instructions when applying via
email.
When sending your CV to some companies, remember that they may have specific guidelines for
email subject line. For instance, consider the following job posting as an example.
If there are any similar requirements specified in the job listing, make sure to follow the instructions correctly.
💡 Avoid a long subject line.
A clear and concise
email subject line when applying for a job application should be between 40-60 characters. Any
email subject line that is longer than that would not show fully in the inbox page. Another point to remember is that you want your
email subject to be phone screen friendly too, so make sure to keep it short and brief.
💡 Select formal and professional words.
It is important to maintain a professional tone of voice when composing an
email, especially if it is for a job application. However, certain abbreviations are acceptable to include in your
email if they're widely recognized and accepted in the position/industry you're applying for. This can show that you are knowledgeable in the field and understand the industry-specific language. Just be sure to use them appropriately and sparingly, as overuse can make your
email appear unprofessional.
💡 Utilize punctuations.
Choose one type of punctuation such as hyphen (-), low dash (_), or colon (;) to separate different types of CV mail subject information and use it consistently, for example:
Jeremy Borne CV - Application for Product Manager - Job #12345 - New JerseyReferral from Poppy Bloom: Lina Lin, CV for Stylist Assistant Position at Sheina StyleApplication_Web Developer at IX Tech_Job Posting #0000_CV Attached
💡 Add a personal touch.
Remember what we do when we receive an
email that looks like from bots or sounds like bot? We delete it without a second thought. To prevent this from happening to your job application
emails, make sure to add a little bit of personal touch (where applicable).
💡 Always send using a professional
email address.
When sending your CV via
email, it's important to use an appropriate
email address that the receiver can easily recognize. If you haven't had it already, consider create an
email address that includes your full name, or at least part of it, and avoid using numbers or childhood nicknames that may not be recognizable.
Professional
Email Address Examples:
[email protected]@
[email protected]
Unprofessional
Email Address examples:
[email protected]@
[email protected]
💡 Go over and proofread the job application
email subject line.
Make sure that there is no spelling or grammar mistake, and that your
email subject for sending your CV matches the content of the
email. It's important to spell the company's name correctly and ensure there are no spelling or grammar mistakes.How to Write an
Email for Sending a CV
Now that you have your resume/CV, you've read the job description, and are ready to compose your
email. The next step is to actually write an
email that attracts recruiters and convince them to give you a phone call. Here are four simple steps to follow:
Write an Effective
Email Subject Line
Again, this is highly important as it determines whether or not the recruiter will open your
email. Make sure to follow the subject line format as above.
Compose the Message Content
Start by warmly greeting the recruiter or hiring manager by name (if possible). Then introduce yourself briefly and let them know your intention when sending the
email
In the second paragraph of your
email, write a short sentence inform the recipient that you have attached your CV and cover letter files. If the company does not require a cover letter, you may include a brief version of it in the
email body, keeping it concise and limited to 2-3 paragraphs.
Close Your
Email Professionally
If your application
email subject line creates the first impression, the closing sign offs are just as important as it leaves a lasting impression. Always express gratitude for their time and consider including an invitation to meet and discuss in person. Even better, you can show enthusiasm for the job by telling the recruiters that you are always open for an interview.
Include your personal contact details after your professional
email signature.
Make sure that they clearly know who you are and how to reach you. Here's an example:
Best regards,Damian Franz
+99-6565-1234
[email protected]
📚 Further reading: What to Write in an
Email when Sending a Resume [+Examples Tips]
7 Tips for Sending a Resume/CVvia
EmailBelow are some more tips to make sure your
email for sending CV is crafted to perfection:
✨ Pay attention to the requested file type.
Each employer has their own preferred method of reviewing applications because perhaps their system only accommodates certain file types. If they require you to provide a PDF, don't attach a Word file (.docx or .doc), follow instructions given.💡Pro Tip: If no specific file types are specified in the requirements, always send a PDF file to avoid formatting errors. Alternatively, you can send the link to a digital CV.
✨ CV and cover letter files should be named correctly.
Name these two files as clearly and short as possible to avoid confusion, e.g. "Mitch Anders-CV.pdf" and "Mitch Anders-Cover Letter.pdf". You can also use punctuations to separate information here.💡Pro Tip: Unless you are specifically required to attach your cover letter as a separate document, your cover letter more often becomes the content of your
email. Make sure to check the requirements again.
✨ Aim for 3-5 sentences per paragraph.
Keeping the paragraph short and concise can help recipients who open their mails on mobile device have a better reading experience.
✨ Mention that your resume orCV is attached in the
email (and don't forget to attach the file).
Different
email providers have different layouts and ways to display their
email content. It's advisable to inform the recipient about the attached document.
✨ Invite them to meet in person.
Be respectful and cordial in your invitation; before closing your
email, a simple "I'm looking forward to your reply and will be glad to meet for further discussion" is always nice to have.
✨ Use a professional
email signature to sign off your
email.
Email signature is more than just for branding purposes. It provides ease for people to find you and know who you are professionally.The essential aspects of a professional
email signature are:Full nameProfessional titleCompany name (if any)Phone number
Email address Meanwhile, you could also include some of these optional elements:(Professional) social media linksCompany or personal logoPhoto (headshot)Disclaimer
✨ Include links to your personal portfolio website in your job application
email.
This includes LinkedIn, GitHub, online portfolio, and others that are relevant to your profession. This allows recruiters to see you beyond the resume or CV that you provide.
Email Templates to UseIf you're having trouble writing an
email to send your resume, don't worry! We have a multipurpose template available for you to use immediately.
Subject: [Your name]_Application for [Job Position]_[Job ID]_at [Company Name]
Dear [Hiring Manager's name],
My name is [Your Name]. I would like to apply for the [Job Position] at [Company Name]. Enclosed is my CV and cover letter for your reference.
I have [number of years] years of experience in [field], with a proven record of [insert a quantifiable major accomplishment that's relevant to the job]. As someone who is [insert your skills] and has extensive knowledge in [insert your specialization or field], my goal is to [insert your objective in applying to this company] at [company's name].
I look forward to meeting you in person to discuss further about your goals for this role and my potential contribution to your company. Thank you for your time.
Sincerely,[Your name]
[Your professional title]
[Your
email address]
[Your phone number]
[Your professional social accounts or website]
Not getting the responses you deserve? Let our AI resume checker reveal what's keeping your resume from getting noticed.Reveal Issues Now
--- Originally written by Teresa Edria---