Created by CakeIn this article, you will learn about:How to Write a
Resume for
Executive AssistantsWhat to Put on an
Executive Assistant
ResumeTips for Writing the Best
Executive Assistant
ResumeHow to Write a Cover Letter for an
Executive Assistant Position
Executive Assistant
Resume SampleLet's start by looking at an
executive assistant’s job duties and responsibilities.
The
executive assistant to the CEO performs duties like writing, receiving, and editing emails, welcoming visitors and:
Assisting in basic accounting and bookkeeping assignments for
executives.Prepare and schedule meetings, communicate accordingly, then take the meeting’s minutes.Answering and routing official phone calls to the right
executive in a welcoming tone, and also taking needed messages.Filing all
executive records, reports, memos, and documents for easier retrieval as an
executive assistant to the
executive manager.
What is the importance of a professional
executive assistant
resume during a job search?
An
executive assistant requires a well-formatted professional
resume to showcase qualifications, experience, and education and land the job.
A
resume for an
executive assistant will help the candidate be among the 4-6 applicants (from the average 250) per a corporate job who proceed for an interview.
How to Write a
Resume for
Executive AssistantsStep 1. Difference Between a
Resume and a CV for an
Executive Assistant.
A
resume is a 1-2 pages summary of a professional’s life (skills, work experience, education) tailored to a particular job.A "Curriculum Vitae" is Latin for "course of life" It’s more detailed on academic, experience, skills, and hobbies. It's not aimed at a specific job. Some countries use CVs and
resumes the same way, while others use them differently.
Step 2. Choose the Right
Resume Format for the
Executive Assistant
Resume.
Formats for a modern
executive assistant
resume include:
Chronological
Resume Suitable for an
Executive Assistant:This lists everything in reverse chronological order, from the latest qualifications to the oldest.
Executive Assistant with no Experience Functional
Resume:It begins with the most job-relevant skills and achievements. Useful for job seekers who are changing jobs, have a short work history, or a fresh graduate. Also serves if you have gap or gaps in your
resume.Combination/Hybrid
Resume for an
Executive Assistant:List the important skills first, followed by work experience in reverse chronological order.Targeted Format for an
Executive Assistant Job
Resume:This is for a specific role and/or company. It takes time, but you get the
executive assistant job if you stick to the ‘tailor’ format for the role.
Step 3. Refer to
Executive Assistant
Resume Templates Examples.
A
resume template allows you to fill in your details in the main sections of a
resume. You then run it online to produce and download your
executive assistant
resume.
Recruiters accept templates so long as your
executive assistant
resume is well organized without unnecessary images, colors, or fancy fonts.
There are many well-crafted
executive assistant
resume examples online. Simply type ‘
resume example for an
executive assistant’ on a search engine (e.g. Google, Yahoo, and etc.) and many
executive assistant
resume examples will appear.
Step 4. Tailor Your
Resume to the
Executive Assistant Job Description.
Look at the duties and responsibilities for the
executive assistant job, match them with your best qualifications, and use them in your target professional
executive assistant job
resume. Provide facts, figures, and evidence on your
executive assistant
resume to impress the potential employer.
Step 5. Craft a Cover Letter for your
Executive Assistant
Resume.
A cover letter is a short document attached to a
resume or CV highlighting your unique skills, experiences, and abilities for the position of the
executive assistant you want. It comes before a
resume.
Step 6. Proofread Your
Executive Assistant
Resume.
Read your
executive assistant
resume word by word to eliminate typos, spelling, and grammatical mistakes.
What to Put on an
Executive Assistant
Resume1. Personal Information
Personal information on an
executive assistant
resume includes:Full nameEmailPhone numberProfessional job title
Others(optional): LinkedIn URL, Address, Social Media Accounts, Website, etc.✏️ Reminder:
Personal information on an
executive assistant
resume allows recruiters to contact you. Place it at the top of your first page on your
executive assistant
resume, so they won't miss it.
2.
Resume Headline
A relevant profile title or CV headline sums up the whole
resume for the
executive assistant dream job. The title should lie just below your name above your contacts.
An
executive assistant
resume headline uses keywords and shows your main achievements plus relevant experience.Example of a
resume headline for an
executive assistant:An interactive
executive assistant with over 9 years’ experience in a top level office environment
3.
Resume/Profile Summary
This has a few lines placed just below the contact information highlighting achievements and skills related to the
executive assistant position that you want.
A
resume summary for
executive assistants helps in the use of job keywords pointing out your attributes to a recruiter.Example of a
resume summary for an
executive assistant:An dynamic
executive assistant with over 9 years of office experience and certification in diverse
executive assistant tasks, coupled with excellent computer application skills.
4.
Resume Objective
A career/professional goal takes 2-3 sentences, and it's used by those fresh from school, those with career gaps, and those changing careers.
A
resume objective for a junior
executive assistant shows one has a career goal, clear skills, experience, and achievements.Example of a
resume objective for an
executive assistant:An enterprising
executive assistant well versed with dynamic office environments. Seeking to use his skills and experience in scheduling, calls screening, inventory, and office management at ABC in order to help in its progressive growth.
5. Skills
Skills are abilities you have as an
executive assistant through learning, interactions, education, and personality traits.Example skills for an
executive assistant:Hard Skills for an administrative
executive assistant
sample resume like Microsoft Office, WordPress, QuickBooks, Typesetting, Database management;Soft Skills for administrative
executive assistant
sample resume like Communication, Office Etiquette, Organization, Leadership, Problem-Solving.
✏️ Note:
Listing skills on a
resume for
executive assistants help employers gauge your suitability for the
executive assistant job opening.
6. Work Experience
On an
executive assistant
resume, include the name of the institution, job title, location, and dates for the period worked for each position. Start with paid ones followed by unpaid roles.Example of work experience for an
executive assistant
resume:
Unbreakable Stores | Atlanta, CanadaEntry-level
Executive Assistant 21/09/2011-Present
Inducted 4 entry-level
executive assistants on MS Access, leading to the use of an electronic filing system and saving over $31000 monthly.Screened and acted on over 70 calls monthly from the previous 40, which raised sales by 35%, while increasing revenue by 50%.
7. Education
The education section on an
executive assistant
resume lists the institution (town, and country) which one attended or is attending in reverse order starting with the highest level (e.g., masters-bachelors). Skip high school if you have a degree or diploma. Include credible and industry-related e-learning and online courses plus certified training on the
executive assistant job.
The section on a
resume for an
executive assistant is to allow recruiters to evaluate your academic achievements, your desire, passion, and dedication to learn more.
Professional, educational, and technical training as an
executive assistant gives recruiters confidence in your abilities for the job.
8. Additional Information
This lists publications papers, awards commendations, hobbies, licenses, certifications, sports, relevant to the senior level
executive assistant job you are pursuing
Additional information on an
executive assistant
resume may give insight into hidden skills, personality, leadership, etc.
For example, a ‘sports team player’ award shows a junior
executive assistant can be a trusted team member on the role.
Tips for Writing the Best
Executive Assistant
Resume👍 Customize the
resume for each
executive assistant job.
Use qualifications matching the professional
executive assistant job role after a close look at the job and company to give the best qualifications from your
executive assistant
resume.
👍 Use action verbs and keywords for the
resume bullets.
Write short statements with action words (developed, trained, screened, etc.) to highlight your skills and achievements.Adopt keywords from the
executive assistant job description on the advert and do relevant research.
👍 Quantify your accomplishments on the
executive assistant
resume.
Use a problem-action-result approach to show value. Don't just list the duties and responsibilities of an
executive assistant. Use percentages, amounts, time, and range for tangible results.
👍 Elaborate more on companies and roles as an
executive assistant.Make the information, be it names of your previous employers or job duties, specific and clear.
👍 Follow a general
executive assistant
resume format.
Using simple 10-12 size fonts (Times New Roman, Calibri, Cambria, etc.), automatic black on a white background normal text is the standard ATS-friendly
executive assistant's
resume. Use bold 14 size fonts for headings.
❌ Note
No images, charts, tables, and fancy fonts on an
executive assistant
resume unless you're applying for creative jobs like artists, designers, and infographics.
How to Write a Cover Letter for an
Executive Assistant Position
1. Contact Details
Write down your full name, email address, and phone number.
2.Introduction/Greetings
A good impression is created by using personal greetings and addressing recruiters by their names. You can search the company website or LinkedIn to get the name.
3. MotivationAnswer the following questions in this part.
Why do you desire to work in that company? What service/product do you value from them?
4.Qualifications
This is where you market your qualities, skills, qualifications, and achievements briefly.
5.Closing Remarks
Show gratitude to the reader of your letter with a ‘thank you’ line. Draw the recruiter’s attention to any included links or attachments to your
executive assistant
resume.Sign your name in full at the end, proofread, and insert links or attachments to your
executive assistant cover letter.
Congratulations! You are done with an
executive assistant cover letter.
Executive Assistant
Resume Sample
Mina Toni Ajay Top-rated Administrative
Executive Assistant with over 5 Years’ Experience in the Corporate
[email protected] +192044701256343020
Resume Summary
A diligent
executive assistant with over 7 years supporting corporate
executives to the CEO, while maintaining supplies, inventory, and operations efficiently. Aims at applying his communication and tech-savvy talents to raise the company’s profile.
Work Experience
Madhur Software Ltd Administrative
Executive Assistant 10/2018- 11/2021
Screened 60 phone calls weekly, up from the previous 30 weekly, plus 20% more
executive calls messages daily.Reconciled 65 budget spreadsheets for all 5 projects monthly, up from 40.Drafted and edited 50+ memos, 20+ reports, and 5 bids monthly, contributing to a 31% cut in expenditure.
Mahtma Co. Entry Level
Executive Assistant 12/2014 – 11/2017
On-boarded and orientated over 20+ new entry-level
executive assistants.Welcomed all official clients and visitors, converting 40% more into customers, increasing profits by 30% in 3 years.Scheduled 80 meetings monthly, an increase of 45.5% through tight schedules, increasing profits by $63000.Maintained all office equipment like photocopiers, printers, and computers.
Education
B.Sc. in Library SciencesRhamturra University, Karachi, PakistanJuly 1994
Skills
Hard Skills:
TypesettingMicrosoft Office SuiteQuickBooksMarketing
Soft Skills:
Time managementTeam buildingAnalytical skillsCommunicationLeadership* With Cake, you can easily create an
executive assistant
resume online, free download your
resume in PDF, and utilize ATS-compliant templates. Land your dream job and create your
executive assistant
resume online (free download) now!Create
Resume--- Originally written byKariuki Samuel---