Created by CakeResumeTABLEOFCONTENTSWhy Are Email Subject Lines Important?
How to Write an Email Subject Line When Sending Your Job Application (+Examples)7 Tips for Writing the Best Subject Line for an Email
How to Write an Email when Sending a CV7Tips for Sending a CV via EmailEmail Templates
to Use When Applying for a JobAre you guilty of deleting emails before opening them? If you are, don't be beca
use you're not alone.Many people au
tomatically delete their emails before even reading them, especially if those emails aren't from someone they already know or aren't considered valuable. But"What does that have
to do with a job searching process?" you may ask. Well, since many recruiters still receive job applications via email, an eye-catchingWell, many recruiters actually still receive job applications via email unless they specify you
to apply through a designated platform.
And although job portals provide all the convenience you can imagine—for instance, you can fill out your information once and any recruiters can see it, sending your resume or CV through email is more personal.
In this article, we'll s
how you why writing an interesting and effective email subject when sending a resume/CV is important,
how to write an email's subject line when applying for a job with some practical examples. Without further ado, let's jump right in!Why Email Subject Lines Are Important?Most people with a full-time job will have dozens of emails waiting
to be opened. Recruiters and hiring managers are no exception. One way
to avoid having your CV email application from being
tossed in
to the trash folder is having the appropriate subject line in your application email.
When sending your resume/CV, an effective email subject will immediately convey
to the recipient that the email content is indeed important for them and that they should read it. What a way
to portray a good first impression, right? Aside from that, the email subject line is also a way for you
to advertise yourself (and we'll tell you
how in a moment).
How to Write an Email Subject Line When Sending Your Job Application (+Examples)The importance of having a catchy email subject line when sending a resume/CV isn't only about grabbing the recruiter's attention, it's also about convenience.Here are several fac
tors make recruiters and hiring managers
to open your email:
1. Purpose of the email
It is important
to clearly state the purpose of your email in the subject line. Vague subjects may deter busy recipients from opening your message. You can
use keywords such as "Job Application" or "Application for" in the subject line for better communication. Alternatively, you can mention "CV"
to signal the content of your email.
2. Position title
When applying for jobs, it's important
to include the job title in the email subject line. This not only helps the recruiters keep track of the applications, but it also makes it easier for you
to manage and search for your applications if you're applying for multiple positions at different companies. Here's an example:
Subject: Application for Digital Incuba
tor Venture Lead
3. Job location (if applicable)
If you're applying for a vacancy at multinational corporations, who often mention explicitly the job location in the job description, it's advice
to include the name of the city or country on the email subject line for clarification. Let's look at the example below:
Subject: Application for Digital Incuba
tor Venture Lead_Philippines
4. Position ID (if applicable)
Sometimes, big companies that have many job openings will also have a job reference ID number for them
to streamline their internal procedure. Omitting the job ID from your email subject line when sending your resume/CV (if they have one) will ca
use your email
to be removed even before they see your CV. Here's an example:
Subject: Application for Digital Incuba
tor Venture Lead_Job #554225_Philippines
5. Referral (if applicable)
A referral is similar
to a recommendation, but it is more like an introduction
to the person in charge of hiring. If you already know someone who's working for the company you're applying
to, you can reach out
to them and ask whether they'd be willing
to help
to refer you
to the recruiter. Let's have a look at the example:
Subject: Referred by John Hopkins_Application for Digital Incuba
tor Venture Lead_Job #554225_Philippines
6. Your name
You want
to approach someone on the other end, that’s why you’re sending your CV by email. So make sure
to let them know who you are first. Here's an example:
Subject: Sarah Mandela CV_Digital Incuba
tor Venture Lead _Referred by John Hopkins_Job #554225_Philippines💡 Pro Tip: You can also consider mentioning the company's name on the CV email subject, but keep in mind that it should not be overly lengthy.
Unless the company has a specific format on
how to write a subject for sending CV applications, there is no absolute order for which information should go first.
However, it is important
to consider what information is the most important, and that information should go first.7 Tips for Writing the Best Subject for an Email
💡 Thoroughly check the instructions when applying via email.
When sending your CV
to some companies, remember that they may have specific guidelines for email subject line. For instance, consider the following job posting as an example.
If there are any similar requirements specified in the job listing, make sure
to follow the instructions correctly.
💡 Avoid a long subject line.
A clear and concise email subject line when applying for a job application should be between 40-60 characters. Any email subject line that is longer than that would not s
how fully in the inbox page. Another point
to remember is that you want your email subject
to be phone screen friendly
too, so make sure
to keep it short and brief.
💡 Select formal and professional words.
It is important
to maintain a professional
tone of voice when composing an email, especially if it is for a job application.
However, certain abbreviations are acceptable
to include in your email if they're widely recognized and accepted in the position/industry you're applying for. This can s
how that you are knowledgeable in the field and understand the industry-specific language. Just be sure
to use them appropriately and sparingly, as over
use can make your email appear unprofessional.
💡 Utilize punctuations.
Choose one type of punctuation such as hyphen (-), low dash (_), or colon (;)
to separate different types of CV mail subject information and
use it consistently, for example:
Jeremy Borne CV - Application for Product Manager - Job #12345 - New JerseyReferral from Poppy Bloom: Lina Lin, CV for Stylist Assistant Position at Sheina StyleApplication_Web Developer at IX Tech_Job Posting #0000_CV Attached
💡 Add a personal
touch.
Remember what we do when we receive an email that looks like from bots or sounds like bot? We delete it without a second thought.
To prevent this from happening
to your job application emails, make sure
to add a little bit of personal
touch (where applicable).
💡 Always send using a professional email address.
When sending your CV via email, it's important
to use an appropriate email address that the receiver can easily recognize. If you haven't had it already, consider create an email address that includes your full name, or at least part of it, and avoid using numbers or childhood nicknames that may not be recognizable.
Professional Email Address Examples:
[email protected]@
[email protected]
Unprofessional Email Address examples:
[email protected]@
[email protected]
💡 Go over and proofread the job applicationemail subject line.
Make sure that there is no spelling or grammar mistake, and that your email subject for sending your CV matches the content of the email. It's important
to spell the company's name correctly and ensure there are no spelling or grammar mistakes.
How to Write an Email for Sending a CV
Now that you have your resume/CV, you've read the job description, and are ready
to compose your email. The next step is
to actually write an email that attracts recruiters and convince them
to give you a phone call. Here are four simple steps
to follow:
Write an Effective Email Subject Line
Again, this is highly important as it determines whether or not the recruiter will open your email. Make sure
to follow the subject line format as above.
Compose the Message Content
Start by warmly greeting the recruiter or hiring manager by name (if possible). Then introduce yourself briefly and let them know your intention when sending the email
In the second paragraph of your email, write a short sentence inform the recipient that you have attached your CV and cover letter files. If the company does not require a cover letter, you may include a brief version of it in the email body, keeping it concise and limited
to 2-3 paragraphs.
Close Your Email Professionally
If your application email subject line creates the first impression, the closing sign offs are just as important as it leaves a lasting impression. Always express gratitude for their time and consider including an invitation
to meet and discuss in person. Even better, you can s
how enthusiasm for the job by telling the recruiters that you are always open for an interview.
Include your personal contact details after your professional email signature.
Make sure that they clearly know who you are and
how to reach you. Here's an example:
Best regards,Damian Franz
+99-6565-1234
[email protected]
📚 Further reading: What
to Write in an Email when Sending a Resume [+Examples Tips]
7 Tips for Sending a Resume/CVvia EmailBelow are some more tips
to make sure your email for sending CV is crafted
to perfection:
✨ Pay attention
to the requested file type.
Each employer has their own preferred method of reviewing applications beca
use perhaps their system only accommodates certain file types. If they require you
to provide a PDF, don't attach a Word file (.docx or .doc), follow instructions given.💡Pro Tip: If no specific file types are specified in the requirements, always send a PDF file
to avoid formatting errors. Alternatively, you can send the link
to a digital CV.
✨ CV and cover letter files should be named correctly.
Name these two files as clearly and short as possible
to avoid confusion, e.g. "Mitch Anders-CV.pdf" and "Mitch Anders-Cover Letter.pdf". You can also
use punctuations
to separate information here.💡Pro Tip: Unless you are specifically required
to attach your cover letter as a separate document, your cover letter more often becomes the content of your email. Make sure
to check the requirements again.
✨ Aim for 3-5 sentences per paragraph.
Keeping the paragraph short and concise can help recipients who open their mails on mobile device have a better reading experience.
✨ Mention that your resume orCV is attached in the email (and don't forget
to attach the file).
Different email providers have different layouts and ways
to display their email content. It's advisable
to inform the recipient about the attached document.
✨ Invite them
to meet in person.
Be respectful and cordial in your invitation; before closing your email, a simple "I'm looking forward
to your reply and will be glad
to meet for further discussion" is always nice
to have.
✨
Use a professional email signature
to sign off your email.
Email signature is more than just for branding purposes. It provides ease for people
to find you and know who you are professionally.The essential aspects of a professional email signature are:Full nameProfessional titleCompany name (if any)Phone numberEmail address Meanwhile, you could also include some of these optional elements:(Professional) social media linksCompany or personal logoPho
to (headshot)Disclaimer
✨ Include links
to your personal portfolio website in your job application email.
This includes
LinkedIn, GitHub, online portfolio, and others that are relevant
to your profession. This allows recruiters
to see you beyond the resume or CV that you provide.Email Templates
to UseIf you're having trouble writing an email
to send your resume, don't worry! We have a multipurpose template available for you
to use immediately.
Subject: [Your name]_Application for [Job Position]_[Job ID]_at [Company Name]
Dear [Hiring Manager's name],
My name is [Your Name]. I would like
to apply for the [Job Position] at [Company Name]. Enclosed is my CV and cover letter for your reference.
I have [number of years] years of experience in [field], with a proven record of [insert a quantifiable major accomplishment that's relevant
to the job]. As someone who is [insert your skills] and has extensive knowledge in [insert your specialization or field], my goal is
to [insert your objective in applying
to this company] at [company's name].
I look forward
to meeting you in person
to discuss further about your goals for this role and my potential contribution
to your company. Thank you for your time.
Sincerely,[Your name]
[Your professional title]
[Your email address]
[Your phone number]
[Your professional social accounts or website]
Not getting the responses you deserve? Let our AI resume checker reveal what's keeping your resume from getting noticed.Reveal Issues Now
--- Originally written by Teresa Edria---