Created by CakeYou'll learn:
How to write a great office
assistant resume?What is a good objective for an office
assistant resume?How to write a professional resume summary?What are some great skills to put on an office
assistant resume?How to write an office
assistant resume with no experience?Office
Assistant Resume SampleTo write an outstanding office
assistant resume, we should first absorb the knowledge about this position. An office
assistant is an entry-level administrative job. Usually, an office
assistant has to ensure the office works smoothly. Therefore, he/she will do things like schedule arrangement, organizing files, answering phone calls, email reply, ordering office supplies, etc. These responsibilities also sound similar to those of administrative
assistant and secretary. True, all of them are related to clerical work, but sometimes their responsibilities may be divided more specifically due to the larger size of a company. According to Corporate Job Bank, a secretary and an administrative
assistant are often entry-level positions, but an administrative
assistant can sometimes be a mid- or even high-level one.
How should one write a resume for an office
assistant job? And why is a good office
assistant resume important for one to land a job? 📝 Fact:Take the statistic of Glassdoor into consideration: a hiring manager spends no more than 6 seconds on one’s resume, and a position will receive 250 resumes on average.Hence, a well-structured office administration resume and a well-prepared candidate form an impeccable formula for getting an office
assistant job. How to write a great office
assistant resume?Here are some tips to know before writing an office
assistant resume:💡Tip 1: Adopt an ATS-friendly resume format for an office
assistant.Currently, many companies use the Applicant Tracking System (ATS) to scan resumes for position-relevant keywords and select qualified candidates automatically. Hence, it is recommended to adopt an ATS-friendly resume format with as few graphs or charts as possible.💡Tip 2: Refer to online office
assistant resume templates and samples.Taking a look at professional resume samples and templates can bring you ideas. At the bottom of this article, we have provided a text-format office
assistant resume sample. You can also see more office
assistant resume examples on Cake!💡Tip 3: Tailor your office
assistant resumes and adopt keywords specific to the position.This tip is more crucial when it comes to resume writing. Compared with an office
assistant CV, an office admin resume usually requires more customization for the position.A proper office
assistant resume should not exceed two pages, and using skills mentioned in job descriptions can increase the chance of getting an interview.
However, a curriculum vitae (
CV) is usually more than two pages and contains lots of details about one’s experience.💡Tip 4: Quantify results on your office
assistant resume.Previously, we stated that it takes a recruiter no more than 6 seconds to browse one’s resume, and the average number of competitors is 250. Imagine that we simply told you instead, “ a hiring manager reads your office
assistant resume in a short amount of time, and you have a lot of competitors.” Which one convinces you more of the importance of a good resume? It is probably the one with exact figures. Thus, quantifying your achievements can make your office
assistant resume more compelling.💡Tip 5: Showcase soft skills in the work experience section of your office
assistant resumeSoft skills, also called personal skills, are often as important as technical ones. However, figuring out how to clearly illustrate one’s soft skills is sometimes a difficult task. One useful method is to showcase them in the work experience section to make these skills more concrete.✍🏻 Pro tips:If the company’s requirements include "excellent time management skills,” and you happen to have a similar experience, you can describe this as "planned daily schedules for executives, such as travel arrangements, incoming meetings, and event organization.” If you have no idea what office administration skills for your resume are required, you can search for office
assistant jobs online to see the job descriptions.What is a good objective for an office
assistant resume?A career objective is the description of one’s career goal and therefore is more suitable for applicants who have less experience. If you are not creating an entry-level office
assistant resume, it is better to use a resume summary.Having a concise office
assistant resume objective can grab hiring managers’ attention at first glance.To create a compelling hook, here are 4 elements to include in one’s career objective:Two to three positive characteristics you have that are relevant to the office
assistant positionExperience or achievements related to job requirementsOne primary goal that is achievable if you successfully get the jobThe hiring company’s name
Office
assistant resume examples for the career objective:In a
medical office
assistant resume:A well-motivated self-starter with high resistance to stress in a fast-paced environment. Specialized in using Aprima and MS Office Suite. Seeking a chance to utilize my multitasking skills to optimize the administrative process of Noble Clinic.In a front office
assistant resume:A multilingual communicator with 1-year clerical experience in an office setting. Skilled in reception and database management. Eager to enter Filerk incorporation as a front office
assistant to facilitate the working efficiency of your office.In a back office
assistant resume:A Logistics and Supply Chain Management graduate with a deep understanding of the accounting process and inventory management. Currently seeking a position as a back office
assistant at Priver company to create value and strengthen vendor relationships of your company.
📝Note: A good office
assistant resume objective should be within three lines.How to write a professional resume summary for an office
assistant job?The format of an office
assistant resume summary is similar to that of the career objective. However, a resume summary is more common since it tends to be more explicit. An office
assistant summary should be placed right after the personal information so hiring managers can quickly understand your outstanding features.Five things to put in your office
assistant resume summary:Earned awardsSoft skills and characteristicsHard skills for the office
assistant position, such as languages, MS Office, FileMaker Pro.External achievementsJob title (if you have work experience) / Education background (if you are a fresh graduate)
Office
assistant resume summary examples:In a
medical office administration resume:
A 2-year experienced
medical office
assistant with Certified
Medical Assistant (CMA). Desire to enter Mercy hospital as a
medical office
assistant to assist physicians and maintain a smooth appointment procedure. Standardized
medical record process, which reduced administrative cost by 20%.
In a front office
assistant resume:
A customer-oriented front office
assistant with 2 years of experience in office administration. Excited to grow with Shrive corporation as a front office
assistant. Proficient in assisting co-workers with administrative work such as schedule arrangements and meeting organizations.
In a back office
assistant resume:
A proactive team player with 1-year of experience in the retailing industry. Specialized in customer service and presentation skills. Designed phone calls and email answering processes, which increased customer satisfaction rate by 35%. Have a great ambition to devote my ability to Lorate Incorporation.
What are some great skills to put on an office
assistant resume?Skills are a prominent and efficient standard to compare between different candidates. Hence, it is crucial to write an excellent skills section for your office administration resume and select the right listing format. Here are some tips to use:👍Be short and concise in the skill section of your office admin resume.
Skill section should not take up a large space in your office
assistant resume, especially if you are a seasoned job seeker (if so, you should emphasize more in your work experience).
👍Only include relevant skills in your office
assistant resume.
Even if you have many professional skills, only those related to the office
assistant position are meaningful to recruiters.
👍Be legible.
Later we will discuss the skill listing format for your office
assistant resume. Choosing the proper layout can make your resume more readable to hiring managers.
👍Add both hard skills and soft skills to your office administration resume.
As you may notice, many companies mention the expected technical skills and personal characteristics in their job descriptions. Hence, it is vital to add those hard and soft skills to your office
assistant resume.
👍 Use keywords mentioned in job requirements.
An office
assistant resume with keywords is more ATS-friendly. Even if the company does not adopt ATS, recruiters will focus more on resumes with relevant statements.Hard skills
MS officeFileMaker ProWord per minute (Fast Typing Speed)Data EntryOffice inventory management
Soft skills
Organizational skillsInterpersonal skillsScheduling and Time managementProblem-solvingVerbal and written communication
💡Four ways to list your office administration skills for a resume:1. Simple bullet listIt is the simplest way to demonstrate your competencies (also the listing way we use in this article). Back these skills up in the work experience sections or your office
assistant cover letter.2. Expanded bullet listAn expanded bullet list is a similar version of the simple bullet one, but it includes more information. Take “verbal and written communication skill” as an example: "Organized 10+ events with employees from multiple countries, communicated with the Marketing, IT, and HR teams in more than 20+ projects, one of which exceeded revenue goal by 150%."This listing format’s metric is in its effectiveness of persuasion, but you should include at most five skills since this method is lengthier.3.Integrated with work experience in your office administration resumeThis technique is more suitable for seasoned employees because it needs piles of work experience to elaborate on your skills.4.Categorized skills section in your office
assistant resumeThis listing format is useful if the position requires a categorizable skill set. Keep note that you should have a deep understanding of the position’s know-how when using this method. Otherwise, it is easy to result in mistakes.For instance, some typical office
assistant duties for a resume can be divided into four parts:
File OrganizationScheduling- FileMaker Pro- Quickbooks- Travel arrangement- Event organizationData EntryCommunication- MS Outlook, MS Office- WPM: 100- Business English writing- Bilingual in Spanish
How to write an office
assistant resume with no experience?📎 Advice 1: Choose the right office
assistant resume format.
A chronological or hybrid resume format is suitable for an entry-level office
assistant resume, especially the latter. The skill section appears first in the hybrid resume format, and work experience is listed in a reverse chronological way.
📎 Advice 2: Adopt a career objective to your office administration resume.
Since an office
assistant resume summary requires more experience than a career objective, it is acceptable to use an office
assistant objective if one is a fresher for this position.
📎 Advice 3: Highlight your education in your office administration resume.
The importance of the education section will decrease with an increment in one’s professional experience. Since education is an authorized proof of one’s qualification, if you are at the beginning of your career, you can add more information in the educational section in your office
assistant resume.
📎 Advice 4: Include your portfolio/side project/personal website in your office
assistant resume.
Due to the lack of work experience, one can showcase hiring managers his/her portfolio, side project, or personal website. For instance: MS Office Suite is fundamental to an office
assistant. If you have designed a PowerPoint for a side project or created excel spreadsheets, you can include them in your office
assistant resume.
📎 Advice 5: Write a sincere office
assistant cover letter.
An office administration cover letter is a further opportunity to indicate your core competency to hiring managers.
To write an office
assistant cover letter but with no experience, there are five parts to include:
Contact informationGreetingMotivation (why you want this job)Qualification (why they have to choose you)ClosingSo far, you may wonder - how can I, a fresher, prove my qualifications? Don’t worry. Simply describing those overlapped or transferable skills you used in your side projects or extracurricular activities in your application letter for office
assistant.Further reading:How to Write an Entry-Level Office
Assistant Cover Letter!Office
Assistant Resume SampleMichelle Collins
Communicative Office
Assistant Skilled in Prioritizing Tasks and Scheduling Arrangements
Mobile: (666)666-6666
Address: Atlanta, U.S.
Email:
[email protected]
Linkedin: linkedin.com/in/michellecollins
Professional Summary
2-year office
assistant with strong interpersonal skills and MOS certification. Eager to enter a fast-growing startup like Freenergy to give administrative support. Conducted customization email strategy, which improved the retention rate by 15%.
Work Experience
Poweric Corp.
Office
Assistant
Jun 2019–Present
Answered phone calls and emails from 50+ clients and received visitors with friendly etiquette.Assisted HR with 5+ office activities and event planning.Coordinated both paper and electronic files by using FileMaker Pro.
Spring Hospital
Medical Office
AssistantÁu 2018-Apr 2019
Managed bills and payments, entered charges, and created reports through MS Office.Maintained
medical records and organized daily appointments of around 40 patients.Controlled the environment of exam rooms and the number of
medical supplies.
Education
2014-2018, M.D. in Pharmacy
University of North Carolina
Skills
MS Office Suite (MOS)FileMaker ProWPM: 80Email HandlingReception skillsProblem-solvingFile organizationSchedule planningInventory managementLanguage: French Spanish
--- Originally written by Angela Ye ---