Created by CakeResumeIn this article, you will learn about:How to Write an Interview Acceptance EmailTips for Accepting an Interview Invitation via EmailInterview Invitation Acceptance Email Samples“Congratulations! You have passed the first round and have been invited to the interview with…” Among job seekers who are actively on a job search, this might be the line that people would like to see the most in an email as emails are becoming the most common medium through which a job applicant normally receives an interview invitation. Writing an email to hiring managers or employers is a tricky thing. Especially when it comes to accepting an interview invitation, improper content and/or formatting can be a deal-breaker. In this article, we’ve rounded up a step-by-step guide on how to write an interview acceptance email, as well as useful tips and accepting interview invitation email samples.How to Write an Interview Acceptance EmailJust like a normal email, an email for accepting the interview invitation consists of three vital components: recipient, subject, and body (including greetings, body, closing, and signature). Check out the section below for 5 essential elements that need to be included in an interview acceptance letter. 1. Include the email sender’s name in the greeting. Normally, you may find the sender’s name in the email that informs you of the job interview. Including their name in your reply to accept the interview invitation is a sign of respect. The most popular way in business email etiquette is beginning with “Dear” followed by their first and last name. If you prefer to establish a personal connection with the hiring manager and are sure about their gender, you can use either "Mr." or "Ms.". It’s inappropriate to say “Hi” or “Hey” as these greetings are too casual for a job application. 2. Let them know you appreciate the opportunity. When it comes to employment seeking, saying “please” and “thank you” can help you go a long way. That shows not only your respect but also your appreciation for being offered the job interview. The most common way to express this is: “Thank you for offering me an interview for the [Job Title] position at [Company Name]”. 3. Confirm interview details with them. It’s essential to double-check the interview details with hiring managers, especially when you’re unsure.Here is some key information you need to pay attention to:Types of interviews (in person, phone, or online interview)Date and timeTime zones (if you’re not based in the same geographical area as the recruiter/employer).Location (if you’re going to have an interview in person) 4. Ask if there’s any additional information or requirements. In most cases, hiring managers will be impressed by candidates who bring work samples with them to the interview. In addition to that, show them your initiative and eagerness by asking if they would like you to prepare anything else for the interview. 5. Sign off and include your contact information. The last element in an email for accepting the interview is a professional closing with your signature, for example: Best regards,Kind regards,Sincerely,With gratitude,Many thanks, Make sure you also include your contact information in case they need to reach you right away. Tips for Accepting an Interview Invitation via EmailNow that you already know what should be included in an email for accepting the interview invitation. Read on to learn about useful tips for writing a proper interview acceptance letter. 💡 Write a clear, professional subject line. The subject line should reflect exactly what the body content is about. Hiring managers and employers receive hundreds of emails every day at work, therefore, you will need to write a clear, professional subject line as follows: Accepting Interview Invitation - [Your Name]Request to Reschedule The Interview - [Your Name] In any case, avoid leaving the subject line blank or using informal words or sayings, for example: Hi/Hello….FYI 💡 Be timely with your response. Think about interview slots as “first come, first serve”, meaning that the sooner you send an email to accept the interview invitation, the better. From the perspective of employers, it’s important for you to reply and accept the interview invitation without delay. Time is money for businesses and they usually don’t have a lot of time to wait for your interview acceptance email. Since there are many job applicants for a single position, it takes the employer approximately one week to process a job interview. Hence, a prompt response shows your respectful and serious attitude toward the position as well as the employer. 💡 Proofread your interview acceptanceemail. Before you hit send, make sure that your email to accept the interview invitation has no typos, grammar mistakes, or inaccurate information. Even though it’s just a short email response, minor errors can show hiring managers that you lack professionalism and attention to detail. 💡 Avoid informal tone and language. You might think only your resume and cover letter need to be written in a formal manner. Your reply to accept the interview invitation should be, too! To do so, try to keep your email tone professional and optimistic, and most importantly, avoid using emojis and slang. 💡 ​​Suggest multiple alternative dates. If you have a scheduling conflict, feel free to let hiring managers know and be specific by listing out the dates and times that you’re available. However, be sure to be polite and make it easier for the recruiter since you're the one seeking employment. Here is an example: Dear Hiring Manager,Thank you for considering me for the position of iOS Developer at Podo Lab. Regarding the date and time for the interview, I'm available anytime next week between 14:00 to 17:00. Would any of these times fit in your schedule? If not, please arrange the interview that works best for your schedule, and I will try to arrange my schedule to match your availability.I look forward to hearing from you.Sincerely,Eunice [email protected](+879)-789-9877 Interview Invitation Acceptance Email SamplesYou may be confused when it comes to different situations. Don’t panic - take a look at the examples of an interview acceptance letter for each circumstance below. ✉️ Accepting a job interview via email Subject: Interview Acceptance - Linda Garcia Dear Mr. Hsu, Thank you very much for the invitation to interview for the Operations Manager position. I appreciate the opportunity and would like to join the meeting on Zoom. Please kindly provide me with further information about the interview. I look forward to hearing from you soon. Kind regards,Linda Garcia [email protected]linkedin.com/in/linda-garcia/ ✉️ Confirming a job interview via email Subject: Interview Confirmation - Steven Lin Dear Ms. Maybelline, It is my pleasure to speak with you on the phone yesterday. Thank you very much for offering me an interview for the Copywriter position at SamaTech Corporation. 30 Jan at 16:00 works for me. I would like to confirm that I will be at Room 900, B1, Shining Building for the interview on that day. I look forward to meeting with Mr. Samuel Ho for a detailed discussion. Please let me know if I need to provide any further information prior to the interview. Best regards,Steven Lin [email protected]554-323-4334 ✉️ Accepting a phone interview via email Subject: Phone Interview Acceptance - Wendy Peterson Dear Mr. Simpson, Thank you very much for considering me for the Engineer Lead at PledgeCamp. I would be happy to do a phone interview this Friday, Feb 1, at 10:00 a.m. I look forward to talking with you further about the position and the company. Sincerely,Wendy Peterson [email protected]linkedin.com/in/wendy-perterson0000/ ✉️ Rescheduling a job interview via email Subject: Request to Reschedule Interview / Thanh Nhu Tran Dear Mr. John Nguyen, Please accept my deepest apology for not being able to attend the interview that was scheduled for December 15 for the ESL Teacher position. I was looking forward to speaking with you further on the job opportunity; however, it is impossible for me to be present for the interview at the scheduled time and date due to a sudden emergency at my apartment. I request you to kindly reschedule my interview to the week after, as per your preferred date and timings. I would still appreciate the opportunity to discuss the job opening in detail. Thank you for considering my request. Regards,Thanh Nhu Tran [email protected](+1)-987-6543 ✉️ Replying to an interview invitation email with follow-up questions Subject: Reply to “Interview Invitation for Social Media Specialist at Traveloka” Dear Jibie, Thank you for contacting me about the social media specialist role at Traveloka. Regarding your question in the previous email, I’m currently based in Austin, so I can go to Traveloka’s office for a face-to-face interview. I’m ok with anytime next week. Please choose the date and timing that are most convenient for you. I look forward to hearing from you soon. Kind regards,Jae Kim [email protected](+886)-900-2345 ✉️ Interview acceptance email template Subject: Interview Acceptance - [Your full name] Dear [Name of the sender] or Hiring Manager/Hiring Team: Thank you for offering me an interview for the [job title] position at [Company name]. I'm very eager to learn more about the job opportunity as well as the company. I would like to confirm the date, time, and location of the interview, as shown below: Date : [Date]Time : [Time]Location : [Location] I look forward to further sharing my passion for being a [job title] as well as my professional experience and skills with you. If I can provide any additional information prior to the interview, please let me know. Best regards,[Your full name][Your contact details] Connect with over 8 million job seekers through Cake's AI-powered recruitment tools, including job posting, resume search, applicant tracking system (ATS), and employer branding solutions—streamlining hiring at all levels.Explore Solutions--- Originally written by May Luong ---

Created by CakeIn this article, you will learn about:What to Consider Before Accepting a Job OfferHow to Accept a Job Offer via EmailHow to Accept a Job Offer on the PhoneJob Offer Acceptance Email SamplesTips for Writing a Job Acceptance LetterJob Offer Acceptance Letter TemplateCongratulations! You’ve got the job! After a brief moment of excitement, you might start wondering if you want to accept the offer and how to accept a job offer? These are serious questions that will have a huge impact on your career. But worry you not! We will walk you through the factors to consider before accepting a job offer, the tricky formalities when writing a job acceptance letter, and, most importantly, what to include in a job offer acceptance letter.You want to make sure everything you expected is in the job offer, and there is no confusion in the job acceptance letter. In addition, you may want to ask some important questions in the job acceptance email.💭 How long do you have to accept a job offer?After receiving a job offer, it is best to reply with an offer acceptance mail within one to two days. After all, recruiters need to contact other interviewed applicants as soon as possible.What to Consider Before Accepting a Job OfferReceiving a job offer is something worth celebrating. Still, there are many aspects to consider when writing a job offer acceptance letter. The job acceptance email is another precious chance to communicate with the hiring manager and know more about the company. Here are the details you should examine and discuss in the job offer acceptance letter with the hiring manager:Job title and responsibilitiesSalaryBenefits packageWorking hoursStart dateCareer advancementCompany cultureCommute ✅ Job title and responsibilities Needless to say, you need to know your duties, so your expectations can meet the company's. If you are concerned about your job title and responsibilities, be sure to address them in the job acceptance email. ✅ Salary It is important to assess your financial needs and your value and compare them to a potential employer’s offer. After all, you want a fair exchange for your devotion. In the job acceptance email, you should also make sure the salary is the same as you’ve discussed. ✅ Benefits package Look closely into the company’s benefits package. Direct benefits such as retirement plans or stocks, and indirect perks such as vacation pay or family leave, are incentives that the company may offer. If you have any future plans for the next few years, these benefits can be much more valuable. Restate the terms in the job offer acceptance letter to make sure communications are clear. ✅ Working hours Working hours are another crucial aspect. You should discuss the working shifts and regular working time in the job offer acceptance letter before your first day at work in order to avoid scheduling conflicts. ✅ Start date You should be clear about the start date in your job acceptance letter. Make sure you resign and end your previous job before the start date so that you don’t get yourself into any troubles, legal or non-legal, with your former employer. ✅ Career advancement Before saying yes in the acceptance letter for employment, you should also take your long-term career plan into consideration. Think of how this title and experience will benefit you as a professional. What do you expect to learn from this company, and what will it bring to you in the future? If you have any doubts, it is good to ask the hiring manager in the job offer acceptance letter. ✅ Company culture Company culture is a vital element that determines your professional happiness. Looking into the company’s atmosphere will give you a peek at how you will interact with others. Ideally, you should research the company culture before the interview, but you can also ask more about it in the acceptance letter for employment. ✅ Commute The location of your job will significantly influence your daily routine. Consider planning the commute route and calculating the commute time before writing the job offer acceptance letter. How to Accept a Job Offer via Email🖋 Write a clear subject line for the job acceptance letter. First things first, craft a clear subject line for your job acceptance letter. A formal title could be “Job Offer Acceptance – (Your Name)”. A clear title for the letter is needed to ensure the letter will be well received. Nevertheless, if you are replying to the job offer email, there’s no need to change the title. 🖋 Explain the purpose of the job acceptance email. Briefly state how and/or when they offered the role in the opening of your acceptance letter for employment. Was it by phone call? Email? Or was it told to you directly during the interview? This will help the recruiter identify you better. 🖋 Include a written acceptance of the job offer. Next, state your job offer acceptance clearly and avoid redundant or ambiguous statements to avoid misunderstandings. Address the official message to the direct recipient or supervisor in the acceptance letter for employment. 🖋 Express your appreciation for the offer. Remember to show appreciation in the job offer acceptance letter. Thank the hiring manager or supervisor for interviewing you and giving you an opportunity to work with the company. 🖋 Confirm the terms and conditions in the acceptance letter for employment. The written job offer made to you should include: Your job titleYour salaryYour start dateYour benefits package List these terms of employment in the job acceptance letter if you don’t need adjustments. If you still want to negotiate on specific terms, be sure to discuss the details clearly before you send the job acceptance email. How to Accept a Job Offer on the Phone✨ Thank the caller. For example, “Thank you very much! I appreciate this opportunity. When do you need the answer?”✏️ Reminder:There’s no need to accept the job offer right away on the phone. Once you’ve accepted the offer, it’s likely the terms are set. The benefit of waiting a day or two before you formally accept an offer is having some time to consider whether the conditions match your expectations. Later on, you can still send the job offer acceptance letter and thank them officially. ✨ Request a written job offer email that includes the details. For example, “Can you send me the offer in email writing? So I can review the details on job title, salary, and benefits that we have discussed in the interview. I believe you can find my email address in the resume.” ✨ Ask questions. If there's anything you're uncertain about, ask it in the job offer acceptance email. For example, "If I have any questions about any terms and conditions of employment, who should I contact?” Or “Is the job title negotiable? If so, who should I discuss it with?” ✨ Send a follow up official job acceptance letter when you're ready. Once you’ve reviewed all the terms, benefits, and starting date, you should send a job acceptance letter to confirm and make it official. Job Offer Acceptance Email SamplesHow to write an acceptance letter for a job offer [Subject Line: Simon Henz - Job Offer Acceptance] Dear Claire, Thank you for reaching out to me over the phone yesterday. I’m writing this letter to formally accept the job offer for the Senior Sales Manager position at ABC Company. I’m ready to put my skills to work and help ABC’s brand gain awareness and increase sales influence. As we discussed earlier, the starting salary will be $70,800 per year, with two weeks of paid time off. I acknowledge that the health and dental benefits will be ready after ninety days. If you need any formal documents from me before the start date, you can contact me via email or phone directly. I’m ready to dig in and get to know the team on December 21, 2022. Thanks again,Simon Email: simon0530@email.com | Phone Number: +123 456 6789 How to accept a job offer over the phone [Subject Line: Louise Wu - Senior User Experience Designer Job Offer Acceptance Detail Confirmation] Dear Lawrence,Thank you for the call two days ago, and I am writing this letter to officially accept the job offer of Senior User Experience Designer at NPB. with a monthly salary of $90,000. The benefits, according to the job posting and the detail we walked over yesterday, includes medical, life, and dental insurance, a total of two-week paid leave, 401K, travel subsidence, and free training programs. All of the benefits will be effective after 90 days of employment. I will start working on February 15th, Monday.Thank you for your call again yesterday, and I am excited to work with all of the outstanding colleagues! Please let me know if any of the details are missing or misunderstood.Eager to join the team!Sincerely,Louise Wu Email: louise0122@email.com | Phone Number: +123 456 6789 How to accept a job offer and negotiate salary [Subject Line: Charles Smith - Job Offer Acceptance Salary Discussion] Dear Amber,I am very thrilled to be offered the digital marketing strategist role at XYZ company!Before accepting the job offer, however, I am writing this letter to discuss my base salary. My expected base salary is ($60,000), based on the average annual salary range of ($59,000 to $61,000) for this job. With my expertise and proven success, I feel $60,000, although slightly higher than your offer, is appropriate.qualifications.This is negotiable, nevertheless, depending on factors such as benefits, opportunities for position progression, or training programs.I look forward to hearing from you and joining the team!Best Regards,Charles Email: charles1010@email.com | Phone Number: +123 456 6789 How to reply to a job offer and negotiate the starting date [Subject Line: Mindy Wang - Customer Service Manager Job Offer Acceptance Start Date Discussion] Dear Jumpha,Thank you for the call yesterday, and I am writing this letter to confirm my acceptance of the job offer, concerning the customer service manager position at MBM company.I am fine with the discussed salary ($57,000) and the benefits offered.However, I would like to talk about the starting date. As previously mentioned in the phone conversation, it would be perfect if you could allow me to start on the 4th of November, rather than the 1st, due to a slight delay of operation at my previous company. I will receive the relieving letter on the 2nd of November.If we could reschedule my start date, it would be great.Eager to join the team!Sincerely,Mindy Wang Email: mindy0120@email.com | Phone Number: +123 456 6789 Sample letter accepting job offer after declining it [Subject Line: Naomi Smith - Digital Marketing Job Offer Reconsideration] Dear Martias,I am Naomi Smith, and I am writing to you because of the regrettable decision to decline your digital marketing job offer.After reflecting on our discussion about the responsibilities and doing more research on the role, I am confident that I am the right fit for the role. At the time of declination, I did not yet see my potential. However, our conversation inspired me to give it a try if you are willing to offer the role again.I understand if you are not willing to re-offer the role. Nevertheless, I am ready to join and contribute to the company with my best effort.Thank you for your time.Sincerely,Naomi Smith Email: naomi3410@email.com | Phone Number: +123 456 6789 Tips for Writing a Job Acceptance Letter✅ Review job offer details and include them in the acceptance letter for employment. When you write the job acceptance letter, make sure you review the terms and details. Evaluate whether they match your expectations. There are still chances for discussion before you accept the deal in the thank you email for a job offer. ✅ Keep the job offer acceptance letter brief. Ideally, your job offer acceptance email should be clear and concise unless there are doubts or questions you’d like to ask. Make sure your job acceptance letter is clear so the hiring manager can see your answer at one glance. ✅ Include your contact information. Although your contact information is already included in your resume, you should still add it in your job acceptance letter. Keep it easier for the hiring manager in case they need to inform you of any details. ✅ Proofread your job offer acceptance email. Find someone you trust to proofread your job offer acceptance letter reply. Proofreading is always a must in any formal document. Make sure your emails are free of any typos or confusing messages. ✅ Let them know if you need more time. Instead of making a rash decision and writing the job acceptance letter, you might want additional time and sleep on it. Speaking to your mentor, recruiters, friends, or family is a good way to evaluate the job offer. However, don’t keep the company waiting. You should reply and let them know if you are not ready to accept the job offer within one day. Job Offer Acceptance Letter Template Subject Line: [Your name] - Job Offer Acceptance Dear [Hiring Manager/Employer/Supervisor’s name], Thank you for the offered position as the [job title]. I look forward to leveraging my skills as the [position] at [company name], and I greatly appreciate the opportunity. As the offer letter explains, my starting salary will be [agreed salary] with [additional benefits]. I understand the [any other benefits offered]. If there is anything you need beforehand or additional formal documents I should provide, please let me know via phone or email. I am eager to join the team and get started on [start date]. Thank you again for the precious opportunity! Sincerely,[Your name][Your email address] [your phone number] 🔑 Key Takeaways: Cheers! After sending out your job acceptance letter, you are officially reaching the end of a job search journey. Here are some key tips on how to write the job acceptance letter: Thank them for giving you the offer.Be clear and concise with your thank you email for the job offer.Restate the salary, benefits, starting date, and any other details in the offer acceptance email.Ask questions in the offer acceptance email if you are unsure about something.Include your contact information in the offer acceptance email. --- Originally written by Chao Min Wu---